SCC Minutes from October 11, 2012

Butterfield Canyon Elementary School Community Council Meeting Minutes
Thursday, October 11, 2012

In attendance: Nick Hansen, Heather Shay, Mike Day, Joanne Frost, Brandon Maulis, Melanie Thurnau, Tanya Eagar, Laura da Silva, Hollie Pelch, Rachael Shober, Alisa Didenhover, Jodi Stewart-Browning

Welcome- Heather Shay welcomed those in attendance to the first meeting of the year. She introduced our first piece of business, the new middle school boundary process

Boundary Change Presentation-
            Teri Timpson & Anthony Godrey- Administrators of Schools
·         Direction was given by School Board for District Administrators to meet with School Community Councils to introduce Middle School Boundary Process
·         Map of all middle school boundaries was shared; The new middle school, located just east of Herriman High, will impact Butterfield Canyon patron’s middle school boundaries
·         Chart was shown which included all middle school buildings’ capacity, number of portables & current enrollment
·         The message from the Board & District administration is that community involvement is crucial in making decision about school boundaries
History of old Boundary Process was shared
·         School Community Council chose school representatives to serve on a boundary committee
·         Evening meetings were held to establish options for boundaries
·         An Open House was held where community members could vote on the option of their choice
·         A recommendation to Board was made
·         Board made decision
Issues with old process
·         Burden on parents because of number and length of meetings
·         Unequal representation of neighborhoods & hard feelings between neighborhoods & neighbors
·         Unequal access to the process
New Process (established ~4 years ago)
·         Boundary options researched and developed by District staff & posted on JSD website
·         Patron input gathered electronically
·         Open houses held to answer questions
·         Possible adjustments made to options
·         Patron input and boundary recommendation presented to Board in open session
·         Boundary approved by Board two weeks later
New Process
·         Reduces burden on parents
·         Equalizes access to the process
·         Increases patron input
·         Provides fair, consistent, and efficient means of gathering input
·         Develops options that better meet the needs of students, families, and the District
Factors considered in creating boundary options
·         School capacity
·         Feeder system alignment
·         Input from parents, students, community
·         Long-term implications
·         Natural boundaries
·         Feasibility and functionality
·         Cost
·         Community partnerships
·         Board approved new middle school boundary process (Fall 2012)
·         Meetings held with SCC Community Councils regarding process (Sept.- Oct. 2012)
·         Initial options presented to Board of Education (mid Oct. 2012)
·         Public informed of boundary process (end of Oct. 2012)
o   Letter from the District
o   District and school Web sites
o   School Community Councils
o   Newsletters
o   Announcements
o   Communication in every way possible! Facebook, Twitter…
·         Boundary information and opportunities for input provided (Oct.- Nov. 2012)
o   Boundary options and survey posted online on District website beginning in mid-October
§      Flyer will be sent home with students
·         Board Review
o   Board is provided information regarding patron input (Nov. 2012)
o   Board holds public hearing (Nov. 2012)
o   Board approves new boundary (Dec. 2012)
·         New Principal will be announced in January and released from current duties before second semester
·         Role of the School Community Council
o   Foster awareness of the process in the community
o   Act as a contact & share information

A question was raised about the ‘heat’ of the process~ High School vs. Middle School.
The Middle School issue with parents is usually related to loss of busing; students may get a permit to remain in the current middle school, but their busing was lost.

Questions discussed-
·         How much ‘heat’ is expected from the community in this middle school boundary change process? How does the ‘heat’ compare between a high school & middle school boundary change? Dr. Godfrey answered that the ‘heat’ was less than expected with the opening of the High School. Students in every high school in the district were allowed permits where requested last year.

·         What about the new elementary school?  Are we still on a two year schedule? How can we survive the growth? What would it take to open the school sooner than two years? Bond? Teri Timpson explained that the District is working with the architects now to fit an updated version of Silvercrest’s building design on the site near the Splash Park. The District is paying for the new elementary school out of any extra funds they can find on a ‘pay as you go’ basis just like the new middle school.

·         How do we decide year-round or traditional calendar? It’s based on enrollment and space available. It’s a Board decision. Board will allow traditional whenever possible until enrollment extends beyond building capacity. While the Board would like to move schools to traditional schedules as possible, growth in certain areas require the best use out of current buildings.
·         Will this boundary change process be the same for the new elementary school? Absolutely. Teri Timpson committed to keep us aware of progress being made with the new elementary school.

·         How does permit process work? Utah State law provides options for parents. There are established guidelines for permits. A ‘window’ opens in December for parents to fill out permit requests. Boundary students are counted first, then a percentage of permits are approved as space allows.  It’s more complicated in secondary schools because of available space in different course offerings.

·         How much more growth can BCE handle? With 14 portables & limited bathrooms we are stretched. BCE was able to hire additional teachers & new portables were quickly built to accommodate the classes because of the growing school population. There are still classrooms, including portables that could be added to the rotation schedule in future years to educate the new students who enroll at BCE. Teri Timpson praised the teachers, staff & administration for maintaining quality education in a calm, positive environment despite the large number of children.

·         How are Utah schools funded? Funding comes from State Legislature through the weighted pupil unit. A percentage of property taxes fund schools. Bonds are raised as new buildings are needed.
·         Are the class sizes staying the same? Yes, there have been no increases in class sizes since the district split. We have maintained the class size ratios, though it is still higher than the School Board & Administration would like.

·         Watched Land Trust DVD – School Community Councils Touch The Future

·         Meeting Protocol/Norms were established
o   The SCC will loosely follow Robert’s Rules using motions, followed by a second motion & vote.
o   Votes must have a majority to carry and at least seven SCC members must be present for a vote to take place.
o   Issues may be discussed without appearing on the posted agenda but no vote will take place without the topic being posted on the agenda at least a week in advance of the meeting.
o   Mike Day raised a motion to cap the School Community Council to 13 members; Joanne Frost seconded the motion. All members agreed 13 was a good number of members.
o   Heather Shay nominated Jodi Stewart-Browning to be the secretary & Hollie Pelch seconded the nomination. That vote was unanimous.
o   Heather Shay nominated Mike Day as chair, Hollie Pelch seconded. That vote was also unanimous
o   Three additional members were nominated & voted onto the SCC, Jodi Stewart-Browning, Laura da Silva & Rachael Shober.

·         2012-13 BCE SCC Meetings were scheduled for Thursdays at 2:00 pm
o   October 25
o   January 17
o   March 21
o   May 23

·         The meeting was adjourned at 3:40 pm.